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Food Defrost anything frozen in the fridge.Pinata Fill the pinata and put it in a safe place.Music If having music, build your playlist or choose the CDs.Entertainment Call your entertainer and confirm time and price.Fridge Make space in your fridge for all the food you will cook or receive from your guests.Cleaning Dust your tables and counters, and remove clutter from the party area.Batteries Buy or recharge the batteries for the photo and video cameras.Guestlist Call or email anyone who has not responded to your invitation yet.Be prepared to be flexible as some games might be more popular than others. Timeline Make a schedule for the activities.Food If you didn't do so earlier, go to your grocery store for non-perishable food items, and anything that can be kept in the freezer.Flowers Go to your florist and order the flowers.If you are making it yourself, bake it and freeze it, without frosting. Cake Go to your bakery and order the cake.Cleaning Do the heavy cleaning: floors, windows, carpets, upholstery.Candy If you plan on having a pinata party, go buy the pinata and the candy to fill it.Rental Confirm your reservation with the rental store.Make of list of anything missing and buy what you need. Inventory Make an inventory of the party supplies you do own and put them together at the same place.Many will be more than happy to participate. Help If you need assistance with the decoration and the cooking, ask some of your guests to help.Balloons If you want balloons to your party, go to your party supplies store and place your order.Games If any of the games require buying boards and items, go to the toy store.You can involve your children in this activity by turning it into a crafts afternoon. Favors If you plan on giving party favors, order or put them together now.Internet business databases are good for reviews of such services. Entertainment Look up local entertainers if you plan on hiring one for a few hours.You can even use Facebook and other social networks to manage your guestlist, but don't neglect those who are not on these websites. Mailing invitations is very formal nowadays an email is often sufficient. Invitations Write down and send your invitations.If children are involved, make two sets of activities: one for the kids and one for the adults. Activities Choose the games and activities for the guests.You can buy any non-perishables at this point.
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Shopping list From the menu, write a grocery shopping list for the weeks to come.Food Write down a tentative menu, and include beverages.Rental If you need to rent anything that you don't own, go to your party store and make the reservations now.It'll impact the decorations, invitations and the cake. Theme If you want to have a theme birthday, choose it now.Be realistic, but leave flexibility for last-minute problems or ideas.